Extract Every Field
From Every Invoice
Automatically

AI invoice data extraction uses computer vision and natural language processing to locate and read structured fields from any invoice document — PDF, scan, photo, or digital file — and return them as a JSON object. Unlike rule-based OCR tools that require a template per vendor, AI-based extraction uses layout understanding and semantic field mapping to generalise across any invoice format automatically.

DocsFlow AI's invoice extraction pipeline combines a vision-language model for layout analysis with a field-mapping model that returns typed, validated JSON. New vendor layouts are handled on first submission — no AP team configuration required.

Extraction alone is not enough for AP automation. DocsFlow AI validates every extraction by cross-checking: line-item sums against declared totals, tax amounts against line-level tax rates, PO references against your supplied reference list, currency consistency throughout the document, and duplicate invoice numbers against your processing history.

Fields that fail validation are returned with a specific reason code and the exact location in the document, allowing exception workflows to route only genuinely ambiguous invoices to human review.

DocsFlow AI accepts PDF, PNG, JPEG, TIFF, HEIC, DOCX, XLSX, HTML, and ZIP batch uploads. Email-to-extract is available so invoices sent to a designated inbox are processed automatically. All 50+ file types are handled natively — no pre-conversion required.

For multinational operations, DocsFlow AI supports 100+ currency codes and 100+ languages including right-to-left scripts. Exchange rate normalisation to a base currency is available via an optional FX parameter, using daily rates from a configurable rate source.

DocsFlow AI integrates with SAP, Oracle, NetSuite, Dynamics 365, QuickBooks, Xero, Sage, Workday, Coupa, Ariba, and Concur through REST API, webhooks, and native connectors. The extraction JSON is structured to map directly to standard ERP invoice schemas, minimising integration work.

For custom ERP configurations, the webhook payload and field names are fully configurable via the API. A custom extraction schema lets you define the exact field names, types, and nesting your ERP expects, so no transformation layer is required.

Invoice documents contain sensitive financial and vendor data. DocsFlow AI processes every document in an isolated, ephemeral sandbox with AES-256 encryption at rest and TLS 1.3 in transit. Zero data retention is the default — source files and extracted data are purged immediately after the response is delivered.

The platform is SOC 2 Type II certified, GDPR compliant, and HIPAA eligible. PCI-DSS controls are in place for payment detail fields. Immutable audit logs record every extraction event for regulatory review.